How to share reports in Google Data Studio

By Zekeriya Mulbay
Table of contents

Sharing is probably one of the most useful functions of Google Data Studio. For many years, we shared a copy of a spreadsheet or slide presentation, they didn't have any sync function or collaboration whatsoever.

Google Data Studio, works on Google Cloud Platform. Users can login with their Google accounts or - if set - thru public links. These connections done online and at the same time several people might view the report with different filter options.

How to share

To share, view the asset you want to share, then in the upper right, use the Share menu:

Invite people to view or collaborate

You can invite specific people or Google Groups to view or edit reports and data sources. Only those people or members of those groups can access your Data Studio assets. You can also share more broadly by turning on link sharing. This lets anyone in your organization or on the web view your Data Studio assets, even if they don't have a Google account.

💡 A Google account is always required to edit reports and data sources.

Schedule email delivery

You can send a PDF of your Data Studio report to yourself and your stakeholders on a regular basis by setting up an email delivery schedule.

Download as PDF

💡 Save a snapshot of your report by downloading it as PDF. You can then share the file offline via email, print it, archive it on disk, or do anything else you can do with PDF files.

As PDF is an offline version, viewers won't be able to interact with the charts or change filters, date ranges.

You can generate a short URL to a Data Studio report to share, use in web pages, or do anything else you can do with links. The link can include the report's current settings, such as filters and date ranges. Learn more about getting a report link.

Embed a report in another site

Embedding your reports lets you integrate your data stories into a broader context. You can embed into Google Sites, or any iframe-enabled website. You can also add your reports to social media platforms that support oEmbed, such as Reddit and Medium.

Share reports on social media

You can share Data Studio reports on social media platforms like Twitter, LinkedIn, Facebook, or Slack, or on chat applications like Hangouts, and iMessage. Just make sure others can view the report, then copy and paste the report link into the app.

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